92819-001.0 RFQ Document (PDF, 897KB)

1. INTENT

The City of Kalamazoo, Michigan (City) is pre-qualifying potential firms through the submission of documents which verify to the City that the firm meets or exceeds minimum requirements. Those firms who meet or exceed the requirements established in this RFQ shall be placed on a Pre-Qualification List that may be accessed by the City to obtain price quotations for body work repair, collision damage repair and painting on an as-needed basis. Vehicles covered in this RFQ include police vehicles, general fleet vehicles, large heavy-duty trucks, and specialty equipment.

The City of Kalamazoo’s Fleet Division oversees and manages the maintenance and repair programs of the City’s various fleet vehicles, including police vehicles. The Fleet Division maintains and operates a garage located at 415 E. Stockbridge Avenue, Kalamazoo, MI. The City’s general fleet consists of approximately 250 various automobiles, trucks and equipment and the City’s police fleet consists of approximately 175 various automobiles, trucks and equipment.

This RFQ award will be for a term agreement. The City may purchase the required services as operationally needed and budgeted but is not obligated to purchase any guaranteed amount.

2. SCOPE OF WORK

The City of Kalamazoo Department of Public Services is seeking one or more professional contractors to provide service for auto body repair on an as-needed basis for various City of Kalamazoo cars and trucks. The selected Firm(s) shall provide a full range of services including but not limited to comprehensive body work, collision damage repair, and painting. Specific responsibilities include but are not limited to the following:

Pre-qualified auto body repair vendors must be capable of providing Collision Repair Services for all vehicle makes and model Class 1 through Class 8 (see chart included in the RFQ Document). Vendors must also possess and maintain a current and valid repair facility license from the State of Michigan (provide a copy with your proposal). Vendor must identify what repairs they are not capable of providing i.e., aluminum bodies or electric vehicles. All parts must be new OEM (Original Equipment Manufacturer) and not “Like Kind and Quality” or used.

• Collision repair - all restorative or replacement procedures that are performed on and affect or potentially affect the structural, life safety, and cosmetic components of a motor vehicle that has been damaged because of a collision including glass.