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COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information
Document Type: Combined Solicitation/Synopsis
Solicitation Number: 68HE0M22Q0017
Posted Date: Tuesday, April 26, 2022
Original Response Date:        Monday, June 6, 2022, 1200 Eastern Time
Current Response Date: Thursday, October 27, 2022, 1200 Eastern Time
Product or Service Code: 4240: Rescue and Safety Equipment
Set Aside: N/A
NAICS Code: 424340-Footwear Merchant Wholesalers with a size standard of 200 employees
Evaluation Basis: Lowest Price Technically Acceptable
Acquisition Procedure: Simplified Acquisition Procedures (SAP) FAR 13
Anticipated Contract Type: Firm Fixed Price
FAR Circular Number: 2022-04
Contracting Office Address
Environmental Protection Agency (EPA)
Office of Air and Radiation (OAR)
National Vehicle Fuels and Emissions Laboratory (NVFEL)
Simplified Acquisition Contracting Office (SACO)
AA Purchasing (618)
2565 Plymouth Rd
Ann Arbor, MI 48105-2425
OARNVFELSACO@epa.gov

Description: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This combined synopsis/solicitation for products and services as defined below. The government intends to award a Purchase Order (PO) that will include the terms and conditions set forth herein. This solicitation is a request for quotation (RFQ) and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-04

The associated North American Industrial Classification System (NAICS) code for this procurement is 424340: Footwear Merchant Wholesalers with a size standard of 200 employees.

The Office of Transportation and Air Quality (OTAQ) is seeking to hold an onsite shoe mobile event in Ann Arbor, Michigan. The purpose of this event is for staff to purchase safety shoes that are necessary equipment to conduct their jobs. Historically 150 to 180 pairs of safety shoes have been required to meet the needs of staff. This event is open to all interested shoe mobile vendors. This is an open competition event. No minimum purchase guarantees will be accepted. No advanced payments will be authorized.

During the event, staff will view the safety shoe offerings from the on-site shoe mobiles before making their final determination. Staff will be authorized one (1) to two (2) pairs of shoes each up to a specified dollar amount. The portion of the costs covered by the EPA shoe voucher is tax exempt. Shoe mobiles participating in the event will receive a copy of the tax exemption. Any costs exceeding the allotted amount stated on the voucher will be the responsibility of the staff. The value of the vouchers may vary.

At the close of the event, vendors will be responsible for providing an invoice for all safety shoes delivered during the event and a confirmation of order for all shoes that will require delivery. Invoices for shoes that will require delivery will only be accepted after delivery has been complete. Once accepted invoice approval has been complete, payment will be issued by Government Purchase Card or Electronic Funds Transfer. Preference of payment must be indicated on the quote.

Requirements and Event Details

Safety Shoe Specifications: Safety shoes must meet the Occupational Safety and Health Standards for foot protection, 1910.136. Regulations and standards can be found at 29 CFR 1910.136.

Event Location:         2565 Plymouth Rd
Ann Arbor, MI 48105

Times and Dates:
October 25, 2022, 8:00 am to 3:00 pm
October 26, 2022, 8:00 am to 3:00 pm
October 27, 2022, 8:00 am to 12:00 pm

Registration Requirements: To participate in this event, you must submit a response to this solicitation through FedConnect or by email to OARNVFELSACO@epa.gov. The following must be included with your response:
•        Confirmation of Availability
•        Current price list for safety shoes that meet the requirements herein. Price list must include:
o        Description of safety shoe
o        Model or Style Number
o        Available Sizes
o        Available Colors
o        Safety Criteria
o        Price
o        If product is currently on back order
•        Electronic catalog link or electronic copy
•        Optional Paper catalogs may be sent to the event address identified herein, attention to Lynn Bartel.
•        Active SAM Registration
•        UEI Number
•        Company Name
•        Address
•        Phone Number
•        Email
•        Point of Contact
•        Preferred payment type: EFT or Government Purchase Card

Clauses and Provisions
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:
1.        FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT.
2.        FAR 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING.
3.        FAR 52.204-24         REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT
4.        FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION
5.        FAR 52.212-1 INSTRUCTIONS TO OFFERORS - COMMERCIAL ITEMS.
6.        FAR 52.212-2 EVALUATION OF COMMERCIAL ITEMS
7.        FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS.
8.        FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

The following contract clauses apply to this acquisition:
1.        FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE.
2.        FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE.
3.        FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS
4.        FAR 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER CONVERED ENTITIES
5.        FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.
6.        FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS - COMMERCIAL ITEMS.
7.        FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS.
8.        FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE

The following subparagraphs of FAR 52.212-5(b) and (c) are applicable as follows:

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Mar 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).
(22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (Nov 2020) (15 U.S.C. 632(a)(2)).
(27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).
(28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan2020) (E.O.13126).
(29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).
(30) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).
(ii) Alternate I (Feb 1999) of 52.222-26.
(32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).
(ii) Alternate I (Jul 2014) of 52.222-36.
(35) (i) 52.222-50, Combating Trafficking in Persons (Oct 2020) (22 U.S.C. chapter 78 and E.O. 13627).
(ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).
(44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).
(48) 52.225-1, Buy American-Supplies (Jan2021) (41 U.S.C. chapter 83).
(51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
(58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) (31 U.S.C. 3332).
(60) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).
(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter67).
(2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).
(7) 52.222-55, Minimum Wages Under Executive Order 13658 (Nov 2020).
(8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

The following solicitation EPA and local clauses and provisions apply to this acquisition:
•        1552.312-4 Contract terms and conditions - commercial items (far deviation).
•        1552.211-79 Compliance with EPA policies for information resources management.
•        1552.233-70 Notice of filing requirements for agency protests.
•        1552.235-79 Release of contractor confidential business information.
•        1552.332-39 Unenforceability of unauthorized obligations (far deviation).
•        1552.232-75 Commercial supplier agreements - unenforceable clauses.

EPA-H-23-101 Environmentally preferable practices - The contractor shall, to the greatest extent practicable, utilize environmentally preferable practices in its course of business. "Environmentally preferable" is defined as products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service. Consideration of environmentally preferable practices must be consistent with price, performance, availability, and safety conditions.

EPA-H-42-102 - Utilization of FedConnect for Contract Administration - EPA will utilize the FedConnect web portal in administering this contract. The contractor must be registered in FedConnect and have access to the FedConnect website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect technical questions please call the FedConnect Help Desk at (800) 899-6665 or email at support@fedconnect.net.

EPA-L-15-104 Electronic Submission of Proposals/Bids/Offers/Quotes -
(a) Electronic submission of proposals, bids, offers or quotes is required and shall only be accepted through the FedConnect web portal. FedConnect can be accessed at https://www.fedconnect.net/Fedconnect/. All responses to questions will be released on FedConnect. For assistance in registering or for other FedConnect technical questions please call the FedConnect Help Desk at (800) 899-6665 or email at support@fedconnect.net. There is no charge for registration in or use of FedConnect.

(b) All vendors must be registered in the System for Award Management (SAM), as this facilitates vendor credentials validation for FedConnect. Registration may be completed and information regarding the registration process may be obtained at http://www.sam.gov. There is no charge for registration in SAM.
Offers are due by: Thursday, October 27, 2022 by 1200 Eastern time
Place offers are due: Through FedConnect or to OARNVFELSACO@epa.gov
The name and contact of the individual to contact for information regarding the solicitation: Jennifer Mendenhall; OARNVFELSACO@epa.gov

Attachments/Links